Family Contract – Dancers and Parents Letter of Agreement
Benicia Ballet Theatre proudly presents The Nutcracker 2019 with four performances over two weekends – Saturday evening November 30th, Sunday matinee December 1st , and Saturday December 7 th matinee and evening shows and Sunday matinee December 8 th at Solano Community College in Fairfield.
Productions Fees: To help cover costs of rehearsal hours, theatre rent, costumes and the orchestra, the Board of Directors has determined the following fees:
A $20 audition fee is due on August $25 at the audition. This $20 will be applied toward the costume rental fee (not in addition to). Payment is available by cash, check, or credit card, or you can pay online.
Half of the fee is due September 15th and the remainder is due no later than October 15th .
If you have questions or if finances are a great concern, please contact Benicia Ballet Theatre Board of Director’s CFO, Jeanette Hunter at email@example.com.
Volunteer Hours and Volunteer Fees
Volunteers Hours: Family participation as a volunteer is extremely important, and each family is required to volunteer approximately 30 hours or 6 credits (5 hours per credit), as defined by volunteer positions. Sarah Pappakostas will be coordinating the volunteer positions and will be available to answer any questions (firstname.lastname@example.org). We need many parent volunteers to help with Saturday rehearsals, the dress rehearsal, performances and pre-performance jobs. We also welcome volunteers from your extended family and friends. Without volunteers we would not be able to hold our shows and keep our production fees low. You will be emailed a link to the online volunteer signup.
Volunteer Fee: $300.00 volunteer fee deposit per family is required (Deposit in check form). This fee will be held and returned to you a week after the performance for those families that fulfilled volunteer credits for this production. The Volunteer fee check for BBT is due on September 15th . Please write a separate check so we can return it to you after completion of the required volunteer hours. If families are unable to volunteer, the $300.00 fee will be used by BBT to hire people to fill in where volunteers would otherwise be needed.
Casting is a complex process and includes many factors. Once the cast lists have been posted on studio bulletin boards and emailed to the Yahoo group, note your dancer’s role(s), and cast(s). Each cast corresponds to a set of dress rehearsal dates, performance dates and time and many include weekday outreach performances. Make sure your dancer’s casting matches her/his availability. If there are discrepancies in casting or if her/his name is spelled incorrectly, report the error in writing to the BBT office at once. Casting determines your dancer’s call time to rehearsals and shows and volunteer availability so be sure you understand the relationship cast list and rehearsal/performance time. It can be overwhelming at first, feel free to ask a veteran BBT family or staff member for assistance in interpreting the listings. Check the cast list from time to time because occasionally changes are necessary.
BBT provides the performance costumes. There is a $20.00 rental fee for all costumes. However, each dancer is responsible for the proper color and style of shoes, tights, leotards, hair supplies and make-up. Shoes, tights, and leotards must be clean. Costumes are worn by many dancers, so clothing underneath must be clean, dry and free of odor. Dancers must wear street clothes to and from the theater. Female dancers need to have a nude-colored leotard to wear under costumes. Male dancers must have a clean white T-shirt with no printed design to wear under jackets and costumes. The party scene roles including little girls, littlest girls, and Clara need to have a pin-on ponytail with ringlets. These can be purchased at beauty supply stores or online.
If a dancer wishes to participate in a performance, the dancer must make a commitment to attend all scheduled rehearsals. BBT endeavors to produce a well rehearsed and professional quality performance. We try to keep the amount of rehearsal time to the necessary minimum. A quality performance requires extra rehearsal time as well as regular class training. More than two unexcused absences from scheduled rehearsals may result in the dancer being dismissed from one or more roles. If an unforeseen conflict, illness or injury arises, you must notify Jacquelyn Zilka as far in advance as practicable to be excused from rehearsal. Jacquelyn can be reached at or 707-816-6505.
A performance is a team effort. If a dancer does not attend rehearsal, it affects not only that dancer, but also other dancers who are expecting to perform with them. It also comes at a great cost in faculty time.
Actual rehearsal times for each role are posted on the bulletin boards, the website calendar, and sent out electronically via Yahoo group email list at least one week prior to each rehearsal date. Please make a note of these times and any changes. No dancer may miss the onstage Dress Rehearsal.
BBT uses a group site on Yahoo to circulate important information about casting, rehearsals, performances, volunteering, ticket, DVD, and flower sales. Any changes to rehearsal dates and times will be emailed to the Yahoo group. It is very important that you become a member of this online group for up to date information as well as any changes to rehearsal times or cast lists. To request membership to the group, please email and an invitation will be sent to you.
Each dancer is expected to treat all dancers, faculty members, staff and parents with respect. No dancer or group of dancers should use or abuse their power to intimidate, hurt, oppress or damage someone else, covertly or online. Every role is important to the overall production and every dancer should be treated with respect.
DANCERS AND PARENTS LETTER OF AGREEMENT SIGNATURE FORM
By submitting this form, I agree that I have read the full text of the “Dancers and Parents Letter of Agreement” for Nutcracker 2019 and understand what is expected under this agreement, including the fulfillment of volunteer responsibilities and expected behavior. I hereby in good faith agree to bring my dancer to all rehearsals and performances for Benicia Ballet Theatre’s 2019 production of The Nutcracker. I understand that all rehearsals are mandatory. Therefore, if my dancer is unable to attend due to illness or emergency, I will notify Jacquelyn Zilka at or 707-816-6505 to request an excused absence. I will make sure my dancer is on time and prepared for all rehearsals, dress rehearsals, and performances. If a dancer is absent from a rehearsal without an excuse, she/he could be dropped from the show. I agree to bring my dancer to her/his dance class(es) on a regular basis. Regular class attendance is necessary to be fully prepared to dance in these performances. Missed classes should be made up. I will explain to my dancer how important it is to work together as a team with other dancers, the Director, and technical staff for the success of the entire production. I will attend the Nutcracker dress rehearsal on Saturday, November 30th. I understand the performance dates are November 30th and December 1st, 7th, and 8th .